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Military Pay Newsletter
June 2008
DIMHRS

As the cornerstone of military personnel transformation, the Defense Integrated Military Human Resources System (DIMHRS) is the vehicle for fielding and resourcing a fully integrated human resources system, while simultaneously supporting reengineered business processes, replacing obsolete systems, reducing data collection burdens, enhancing readiness, and connecting Soldiers, Sailors, and Airmen directly to their personnel and pay system. The system is based on a proven commercial off-the-shelf (COTS) product, PeopleSoft®, to make systems improvements through adopting better business practices. DIMHRS will also support Homeland Security Presidential Directive 12 by issuing unique employee identification numbers instead of relying on the Social Security number for user identification purposes. This will help prevent identity theft.

The Army will be the first service to implement DIMHRS. The scheduled implementation date is March 1, 2009. DIMHRS will provide the Army with an integrated personnel and military pay system. All Army components (Active, National Guard and Reserve) will use the same human resources system with one record per service member that will follow them across components and branches of service for the lifetime of their careers and reduce payroll errors.

As a result of adopting a COTS product, there will be changes in terminology within the system. For example, Leave and Earnings Statements (LES) will be called “pay slips,” leave will be called “absence” and military occupational specialty (MOS) will be called “job family”. There will also be functionality changes when DIMHRS is implemented. For example, all members will be paid twice a month (on the 1st and 15th), so all members should prepare themselves and their families as necessary.

In DIMHRS, every military member is a user. Users will have increased self-service capabilities, which will allow them to view and modify personnel, benefit, and pay information through Web-based self-service applications. DIMHRS self-service applications will be available 24 hours a day, seven days a week. Users can review their records, update their personal data and request personnel and pay actions; all of which are submitted electronically with digital signature before being routed and stored. Those self-service capabilities that do not require approval are reflected immediately in the member's record. DIMHRS self-service also provides the member with the ability to view and print pay slips and W2s.
The Marine Corps Wounded Warrior Regiment (WWR)

The Marine Corps Wounded Warrior Regiment (WWR) is comprised of staff representing several organizations whose function is to support the Wounded Warrior Ill and Injured (WWII) service members throughout all phases of the member’s rehabilitation, recovery and transition; and to ensure the member receives his or her medical benefits and payments in a timely manner. The WWR performs these tasks in support of the Marine and Sailor attached to, or in support of Marine units:

- Under the Pay and Allowances Continuation (PAC) program, ensures pay and allowances continue for a service member who incurs a wound, injury, or illness while serving in a combat operation or a combat zone, while serving in a hostile fire area, or while exposed to a hostile fire event (regardless of location), and is hospitalized for treatment of the wound, injury, or illness. These entitlements include but are not limited to Hostile Fire Pay (HFP), Hardship Duty Pay - Location (HDP-L) and deployed per diem or Incidental Expenses (IE). The WWR makes sure that Combat Zone Tax Exclusion (CZTE) is applied to the member’s entitlements as long as the service member is eligible.

- Suspends any debts members have and submits waivers on behalf of the members.

- Facilitates the resolution of administrative issues, such as pay and entitlements, travel, awards, etc.

- Assists members with information and processing of Traumatic SGLI (TSGLI) claims, executes the service component certification of these claims and forwards them to the Office of Service Members Group Life Insurance (OSGLI).

- Ensures TSGLI is paid and that the payment is reported to the Department of Veterans Affairs (DVA) via the Marine

Corps Total Force System (MCTFS).

- Provides subject matter experts (SME’s) in benefits and entitlements, medical evaluation boards (MEB), physical evaluation boards (PEB) and personal and family readiness.

- Reserve Medical Entitlements Determination (RMED) coordinates and manages care for activated reservists retained on Medical Hold (MEDHOLD) and approves/coordinates Notice of Eligibility (NOE) benefits for reservists/officer candidates injured in line of duty, and coordinates with BUMED.

- Advises and provides points of contacts to ill and injured members and their families on educational and reemployment opportunities through briefs and visits from the Marine for Life (M4L) cells.

- Tracks members in the Joint Patient Tracking Application (JPTA) that is maintained by DOD and contains the names and pertinent information of wounded, ill and injured members.

As you can see, the goal of the WWR is to provide comprehensive and integrated care to WWII members and their families, of which timely and accurate payment of entitlements and benefits is a very important component. These are some of the entities that work together to reach that goal:

- Patient Admin Teams (PATs) who take the lead in non-medical case management and family finances

- Bureau of Medicine and Surgery (BUMED) who provides info on patient status which affects entitlements

- Reserve Medical Entitlements Determination (RMED) who approves/coordinates Notice of Eligibility benefits for reservists/officer candidates

- WWR Battalions, East (Camp Lejeune) and West (Camp Pendleton) who assist WWII members based on geographic location

- MC Military Pay Operations (MCMPO)technicians who process payments via MCTFS

- Subject matter experts (SMEs) in benefits and entitlements

- Navy Safe Harbor/BUPERS – Bureau of Personnel
Pay and Allowance Continuation Program

In a directive-type memo (DTM) dated May 15, 2008, the Undersecretary of Defense (Personnel and Readiness), Dr. David Chu, announced a new program that will authorize the continuation of pay and allowances for up to one year to service members who incur a wound, injury or illness in the line of duty while serving in a combat operation or combat zone and are hospitalized for treatment of the wound, injury or illness. PAC, as the program is called, also includes service members who incur wounds, injuries or illnesses while serving in a hostile fire area or while exposed to a hostile fire event and are hospitalized for treatment of the wound, injury or illness.

The establishment of the PAC program was authorized by the Fiscal Year 2008 National Defense Authorization Act (NDAA), which became Public Law 110-181. Although the DTM specifies that PAC will end one year after the date on which a member is first hospitalized for the treatment of the qualifying event, it also provides that the Principal Deputy Under Secretary for Personnel and Readiness may extend the termination in six-month increments under extraordinary circumstances. Entitlement may end earlier if a member is returned for assignment to other than a medical or patient unit for duty. Entitlement terminates irrevocably on the date the member is discharged, separated or retired (including temporary disability retirement) from the uniformed services.

The PAC program replaces the Combat-related Injury Rehabilitation Pay (CIP) program authorized by the FY 2006 NDAA. The CIP program provided for payment of $430 per month when a member was evacuated from the theater of a combat operation or combat zone for medical treatment . Under CIP regulations, the entitlement terminated; (a) the end of the first month Traumatic Servicemembers’ Group Life Insurance (T-SGLI) was paid; (b) when member applied for T-SGLI (member had up to 30 days after being notified of eligibility) or; (c) the member was no longer hospitalized, as defined in Dr. Chu’s implementing memo of March 23, 2006. The $430 per month payable under CIP was intended to replace certain pay and allowances a member receives during deployment; hostile fire pay ($225/month); hardship duty pay ($100/month); and the incidental expense (IE) portion of their temporary duty per diem allowance ($105/month). However, it did not address the termination of certain other special/incentive pays after medical evacuation.

The Office of the Deputy Undersecretary of Defense (Military Personnel Policy) identified several improvements the PAC program has over the CIP program. It ensures the member’s level of pay when hospitalized continues up to a full year after hospitalization with further extension possible. The PAC program also de-links a member’s entitlement from T-SGLI. Many CIP-eligible members delayed applying for T-SGLI for as long as possible to allow CIP to continue. The CIP program terminated when a member was no longer hospitalized in a military treatment facility or a facility under the auspices of the military health care system. This resulted in CIP termination for some members even when the members were undergoing outpatient rehabilitative treatment. Under the PAC program, members initially admitted as inpatients who may later receive outpatient rehabilitation or other medical care in a medical treatment facility (MTF), a VA hospital, a civilian hospital or other treatment facility would continue to be entitled. The PAC program is also not limited to members “evacuated” from a combat operation or combat zone for hospitalization. This will be particularly beneficial to members hospitalized for traumatic brain injury (TBI) or post-traumatic stress disorder (PTSD) after leaving Iraq or Afghanistan. Moreover, the PAC program will apply to members who are hospitalized due to a wound, injury or illness incurred anywhere in the world from hostile action or event, and not just a combat operation or in a combat zone.

Disability Severance Pay

Section 1646 of the 2008 National Defense Authorization Act (NDAA) -- “Enhancement of Disability Severance Pay for Members of the Armed Forces” -- contains changes to disability severance effective January 28, 2008.

Years of service is used in the calculation of disability severance pay, however underthe new law, instead of using actual years of service, there will be a minimum number of years that will be used. Whatever the actual number of years of service, the years of service used for the calculation will be at least six years in the case of a member separated for a disability incurred in the line of duty in a combat zone or incurred during the performance of duty in combat-related operations; or three years in the case of any other member. For example, a member with two years of service who incurred a disability in line of duty in a combat zone would have the calculation based on six years of service.

There is also a new maximum for number of years of service to use in the disability severance pay calculation. Instead of using a maximum of 12 years, a maximum of 19 years of service will be used.

Previously, disability severance pay was always deducted from any compensation administered by the VA for the same disability to which the former member or dependents became entitled (except for death compensation to which dependents become entitled after the member’s death). Now, no deduction will be made in the case of disability severance pay received by a member for a disability incurred in the line of duty in a combat zone, or incurred during performance of duty in combat-related operations. As was done previously, no deduction is made from any death compensation to which a member’s dependents become entitled after the member’s death.
SGLI Premium Rate Decrease

Effective July 1, 2008, the SGLI premium rate will be decreased from the current level of 7 cents per month per $1,000 of coverage to 6.5 cents per month per $1,000 coverage. This will reduce the monthly premium rate for $400,000 of coverage from $28 to $26 per month (an additional $1.00 is charged each month for traumatic injury protection). Visit http://www.insurance.va.gov to learn more.
Automatic Refunds for SDP

Currently, military members deployed in combat zones or in direct support of a combat zone with at least 30 consecutive days served in that area (or service in these areas for at least one day in three consecutive months) are eligible to participate in the Savings Deposit Program (SDP). SDP allows eligible members the opportunity to deposit all or part of their pay, after all deductions and allotments, into a DOD savings account and earn 10% guaranteed interest. Deposits may be made only until the date of departure from the assignment, and interest will accrue only up to 90 days after return from deployment.

Generally, withdrawals may be made only upon termination of eligibility in the program and must be for the entire sum of the deposit account. The interest rate of 10% is compounded quarterly, based on calendar year. Interest accrues only on amounts up to $10,000. Deposits made on a cash collection voucher on or before the 10th of the month will accrue interest from the 1st of that month. Deposits made after the 10th of the month will accrue interest from the first day of the following month. Alternatively, members can make deposits by establishing an allotment in five-dollar increments.

After the member leaves the combat zone or other eligible area, the member’s SDP account becomes “dormant” and stops accruing interest after a period of no longer that 90 days. As authorized by the Office of the Under Secretary of Defense (Comptroller) memorandum of April 16, 2008, signed by Mr. James Short, Deputy Chief Financial Officer, DFAS will begin automatically refunding monies in the member’s account which are no longer accruing interest.

Members will be notified that the funds are no longer earning interest via e-mail if they have a valid e-mail address on file with myPay ,and will be given adequate time within which to withdraw their funds (via the myPay withdrawal request option or e-mail to the SDP mailbox), and request disbursement either by check or EFT deposit to an account of their choice. If requests are not made within seven days, DFAS will automatically forward the funds via EFT to the financial institution designated on the member’s active duty or reserve military pay account. For members who do not have valid e-mail addresses on file with myPay , DFAS will contact their command, who will then have to contact the member to notify him or her. The process will take much longer without an e-mail address. All the while, the members’ funds will not be accruing interest -- another good reason to register your e-mail address with myPay and keep it up to date.

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