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Military Pay Newsletter |
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June 2008 |
DIMHRS
As the cornerstone of military personnel transformation, the
Defense Integrated Military Human Resources System (DIMHRS) is
the vehicle for fielding and resourcing a fully integrated
human resources system, while simultaneously supporting
reengineered business processes, replacing obsolete systems,
reducing data collection burdens, enhancing readiness, and
connecting Soldiers, Sailors, and Airmen directly to their
personnel and pay system. The system is based on a proven
commercial off-the-shelf (COTS) product, PeopleSoft®, to make
systems improvements through adopting better business
practices. DIMHRS will also support Homeland Security
Presidential Directive 12 by issuing unique employee
identification numbers instead of relying on the Social
Security number for user identification purposes. This will
help prevent identity theft.
The Army will be the first service to implement DIMHRS. The
scheduled implementation date is March 1, 2009. DIMHRS will
provide the Army with an integrated personnel and military pay
system. All Army components (Active, National Guard and
Reserve) will use the same human resources system with one
record per service member that will follow them across
components and branches of service for the lifetime of their
careers and reduce payroll errors.
As a result of adopting a COTS product, there will be changes
in terminology within the system. For example, Leave and
Earnings Statements (LES) will be called “pay slips,” leave
will be called “absence” and military occupational specialty
(MOS) will be called “job family”. There will also be
functionality changes when DIMHRS is implemented. For example,
all members will be paid twice a month (on the 1st and 15th),
so all members should prepare themselves and their families as
necessary.
In DIMHRS, every military member is a user. Users will have
increased self-service capabilities, which will allow them to
view and modify personnel, benefit, and pay information
through Web-based self-service applications. DIMHRS
self-service applications will be available 24 hours a day,
seven days a week. Users can review their records, update
their personal data and request personnel and pay actions; all
of which are submitted electronically with digital signature
before being routed and stored. Those self-service
capabilities that do not require approval are reflected
immediately in the member's record. DIMHRS self-service also
provides the member with the ability to view and print pay
slips and W2s. |
The
Marine Corps Wounded Warrior Regiment (WWR)
The Marine Corps Wounded Warrior Regiment (WWR) is comprised
of staff representing several organizations whose function is
to support the Wounded Warrior Ill and Injured (WWII) service
members throughout all phases of the member’s rehabilitation,
recovery and transition; and to ensure the member receives his
or her medical benefits and payments in a timely manner. The
WWR performs these tasks in support of the Marine and Sailor
attached to, or in support of Marine units:
- Under the Pay and Allowances Continuation (PAC) program,
ensures pay and allowances continue for a service member who
incurs a wound, injury, or illness while serving in a combat
operation or a combat zone, while serving in a hostile fire
area, or while exposed to a hostile fire event (regardless of
location), and is hospitalized for treatment of the wound,
injury, or illness. These entitlements include but are not
limited to Hostile Fire Pay (HFP), Hardship Duty Pay -
Location (HDP-L) and deployed per diem or Incidental Expenses
(IE). The WWR makes sure that Combat Zone Tax Exclusion (CZTE)
is applied to the member’s entitlements as long as the service
member is eligible.
- Suspends any debts members have and submits waivers on
behalf of the members.
- Facilitates the resolution of administrative issues, such as
pay and entitlements, travel, awards, etc.
- Assists members with information and processing of Traumatic
SGLI (TSGLI) claims, executes the service component
certification of these claims and forwards them to the Office
of Service Members Group Life Insurance (OSGLI).
- Ensures TSGLI is paid and that the payment is reported to
the Department of Veterans Affairs (DVA) via the Marine
Corps Total Force System (MCTFS).
- Provides subject matter experts (SME’s) in benefits and
entitlements, medical evaluation boards (MEB), physical
evaluation boards (PEB) and personal and family readiness.
- Reserve Medical Entitlements Determination (RMED)
coordinates and manages care for activated reservists retained
on Medical Hold (MEDHOLD) and approves/coordinates Notice of
Eligibility (NOE) benefits for reservists/officer candidates
injured in line of duty, and coordinates with BUMED.
- Advises and provides points of contacts to ill and injured
members and their families on educational and reemployment
opportunities through briefs and visits from the Marine for
Life (M4L) cells.
- Tracks members in the Joint Patient Tracking Application (JPTA)
that is maintained by DOD and contains the names and pertinent
information of wounded, ill and injured members.
As you can see, the goal of the WWR is to provide
comprehensive and integrated care to WWII members and their
families, of which timely and accurate payment of entitlements
and benefits is a very important component. These are some of
the entities that work together to reach that goal:
- Patient Admin Teams (PATs) who take the lead in non-medical
case management and family finances
- Bureau of Medicine and Surgery (BUMED) who provides info on
patient status which affects entitlements
- Reserve Medical Entitlements Determination (RMED) who
approves/coordinates Notice of Eligibility benefits for
reservists/officer candidates
- WWR Battalions, East (Camp Lejeune) and West (Camp
Pendleton) who assist WWII members based on geographic
location
- MC Military Pay Operations (MCMPO)technicians who process
payments via MCTFS
- Subject matter experts (SMEs) in benefits and entitlements
- Navy Safe Harbor/BUPERS – Bureau of Personnel |
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Pay and Allowance Continuation Program
In a
directive-type memo (DTM) dated May 15, 2008, the
Undersecretary of Defense (Personnel and Readiness), Dr. David
Chu, announced a new program that will authorize the
continuation of pay and allowances for up to one year to
service members who incur a wound, injury or illness in the
line of duty while serving in a combat operation or combat
zone and are hospitalized for treatment of the wound, injury
or illness. PAC, as the program is called, also includes
service members who incur wounds, injuries or illnesses while
serving in a hostile fire area or while exposed to a hostile
fire event and are hospitalized for treatment of the wound,
injury or illness.
The establishment of the PAC program was authorized by the
Fiscal Year 2008 National Defense Authorization Act (NDAA),
which became Public Law 110-181. Although the DTM specifies
that PAC will end one year after the date on which a member is
first hospitalized for the treatment of the qualifying event,
it also provides that the Principal Deputy Under Secretary for
Personnel and Readiness may extend the termination in
six-month increments under extraordinary circumstances.
Entitlement may end earlier if a member is returned for
assignment to other than a medical or patient unit for duty.
Entitlement terminates irrevocably on the date the member is
discharged, separated or retired (including temporary
disability retirement) from the uniformed services.
The PAC program replaces the Combat-related Injury
Rehabilitation Pay (CIP) program authorized by the FY 2006
NDAA. The CIP program provided for payment of $430 per month
when a member was evacuated from the theater of a combat
operation or combat zone for medical treatment . Under CIP
regulations, the entitlement terminated; (a) the end of the
first month Traumatic Servicemembers’ Group Life Insurance (T-SGLI)
was paid; (b) when member applied for T-SGLI (member had up to
30 days after being notified of eligibility) or; (c) the
member was no longer hospitalized, as defined in Dr. Chu’s
implementing memo of March 23, 2006. The $430 per month
payable under CIP was intended to replace certain pay and
allowances a member receives during deployment; hostile fire
pay ($225/month); hardship duty pay ($100/month); and the
incidental expense (IE) portion of their temporary duty per
diem allowance ($105/month). However, it did not address the
termination of certain other special/incentive pays after
medical evacuation.
The Office of the Deputy Undersecretary of Defense (Military
Personnel Policy) identified several improvements the PAC
program has over the CIP program. It ensures the member’s
level of pay when hospitalized continues up to a full year
after hospitalization with further extension possible. The PAC
program also de-links a member’s entitlement from T-SGLI. Many
CIP-eligible members delayed applying for T-SGLI for as long
as possible to allow CIP to continue. The CIP program
terminated when a member was no longer hospitalized in a
military treatment facility or a facility under the auspices
of the military health care system. This resulted in CIP
termination for some members even when the members were
undergoing outpatient rehabilitative treatment. Under the PAC
program, members initially admitted as inpatients who may
later receive outpatient rehabilitation or other medical care
in a medical treatment facility (MTF), a VA hospital, a
civilian hospital or other treatment facility would continue
to be entitled. The PAC program is also not limited to members
“evacuated” from a combat operation or combat zone for
hospitalization. This will be particularly beneficial to
members hospitalized for traumatic brain injury (TBI) or
post-traumatic stress disorder (PTSD) after leaving Iraq or
Afghanistan. Moreover, the PAC program will apply to members
who are hospitalized due to a wound, injury or illness
incurred anywhere in the world from hostile action or event,
and not just a combat operation or in a combat zone. |
Disability Severance Pay
Section 1646 of the 2008 National Defense Authorization Act (NDAA)
-- “Enhancement of Disability Severance Pay for Members of the
Armed Forces” -- contains changes to disability severance
effective January 28, 2008.
Years of service is used in the calculation of disability
severance pay, however underthe new law, instead of using
actual years of service, there will be a minimum number of
years that will be used. Whatever the actual number of years
of service, the years of service used for the calculation will
be at least six years in the case of a member separated for a
disability incurred in the line of duty in a combat zone or
incurred during the performance of duty in combat-related
operations; or three years in the case of any other member.
For example, a member with two years of service who incurred a
disability in line of duty in a combat zone would have the
calculation based on six years of service.
There is also a new maximum for number of years of service to
use in the disability severance pay calculation. Instead of
using a maximum of 12 years, a maximum of 19 years of service
will be used.
Previously, disability severance pay was always deducted from
any compensation administered by the VA for the same
disability to which the former member or dependents became
entitled (except for death compensation to which dependents
become entitled after the member’s death). Now, no deduction
will be made in the case of disability severance pay received
by a member for a disability incurred in the line of duty in a
combat zone, or incurred during performance of duty in
combat-related operations. As was done previously, no
deduction is made from any death compensation to which a
member’s dependents become entitled after the member’s death. |
SGLI
Premium Rate Decrease
Effective July 1, 2008, the SGLI premium rate will be
decreased from the current level of 7 cents per month per
$1,000 of coverage to 6.5 cents per month per $1,000 coverage.
This will reduce the monthly premium rate for $400,000 of
coverage from $28 to $26 per month (an additional $1.00 is
charged each month for traumatic injury protection). Visit
http://www.insurance.va.gov to learn more. |
Automatic Refunds for SDP
Currently, military members deployed in combat zones or in
direct support of a combat zone with at least 30 consecutive
days served in that area (or service in these areas for at
least one day in three consecutive months) are eligible to
participate in the Savings Deposit Program (SDP). SDP allows
eligible members the opportunity to deposit all or part of
their pay, after all deductions and allotments, into a DOD
savings account and earn 10% guaranteed interest. Deposits may
be made only until the date of departure from the assignment,
and interest will accrue only up to 90 days after return from
deployment.
Generally, withdrawals may be made only upon termination of
eligibility in the program and must be for the entire sum of
the deposit account. The interest rate of 10% is compounded
quarterly, based on calendar year. Interest accrues only on
amounts up to $10,000. Deposits made on a cash collection
voucher on or before the 10th of the month will accrue
interest from the 1st of that month. Deposits made after the
10th of the month will accrue interest from the first day of
the following month. Alternatively, members can make deposits
by establishing an allotment in five-dollar increments.
After the member leaves the combat zone or other eligible
area, the member’s SDP account becomes “dormant” and stops
accruing interest after a period of no longer that 90 days. As
authorized by the Office of the Under Secretary of Defense
(Comptroller) memorandum of April 16, 2008, signed by Mr.
James Short, Deputy Chief Financial Officer, DFAS will begin
automatically refunding monies in the member’s account which
are no longer accruing interest.
Members will be notified that the funds are no longer earning
interest via e-mail if they have a valid e-mail address on
file with myPay ,and will be given adequate time within which
to withdraw their funds (via the myPay withdrawal request
option or e-mail to the SDP mailbox), and request disbursement
either by check or EFT deposit to an account of their choice.
If requests are not made within seven days, DFAS will
automatically forward the funds via EFT to the financial
institution designated on the member’s active duty or reserve
military pay account. For members who do not have valid e-mail
addresses on file with myPay , DFAS will contact their
command, who will then have to contact the member to notify
him or her. The process will take much longer without an
e-mail address. All the while, the members’ funds will not be
accruing interest -- another good reason to register your
e-mail address with myPay and keep it up to date. |
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